Batch reconciliation with useful suggestions and your final check.

Review the gifts in a batch, resolve differences and compare suggested payout matches. Staff confirm the deposit or payout reference, keeping the decision connected to the records.

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Batch totals and suggested payout reconciliation dialog screenshot · Placeholder

What is batch reconciliation?

Batch reconciliation connects a reviewed group of transactions with a recorded deposit or payout. Mobli offers suggestions based on net amounts and nearby dates, then asks a person to check and confirm the reconciliation.

  • Review the batch

    Check recorded totals and exceptions before closing a batch.

  • Start from suggestions

    Compare suggested payouts by net amount and nearby date.

  • Keep the decision

    Retain the reference, staff member and time recorded for reconciliation.

First, check what is in the batch.

Resolve the difference before moving on.

Review the gifts and totals together. Failed or refunded gifts and significant differences need attention before you close the batch. If two counts disagree, review the difference so your team understands what it is confirming.

Keep in view

  • Check the included transactions and total.
  • Investigate failed, refunded or mismatched records.
  • Review count differences before closing.

Then, connect the payout.

A likely match still needs a person.

Suggested payouts compare the net amount with nearby dates. Selecting a suggestion fills the reference details; the staff member must explicitly confirm reconciliation after checking the actual deposit or payout.

Put it into practice

  • Compare net amounts, fees and dates.
  • Select a suggested payout or supply a deposit reference.
  • Confirm only after checking your actual payout or deposit records.

Illustrative scenario · Fictional information

The gross total is not the deposit.

A fictional youth arts fundraiser has a closed batch whose gross gifts differ from the net payout because of fees. The finance lead needs to check the actual payout before confirming.

  1. Review the batch’s gross amount, fees, refunds and net amount.
  2. Compare a suggested payout’s net amount and date with the payout record.
  3. Confirm the checked reference and retain the reconciliation details.

Your team checks the actual payout or deposit before confirming the suggested match.

Questions about checking your deposits

Mobli helps your finance team connect a reviewed batch of gifts with its deposit or payout reference. Suggested matches provide a starting point; your team checks the actual records and confirms the result.

Payment fees and refunds can change the amount you receive. Review gross gifts, fees, refunds and the net amount together when comparing the batch with your payout.

Yes. Mobli compares net amounts and nearby dates to suggest possible matches. Your team checks the actual payout or bank deposit and confirms the correct reference.

Yes. A staff member reviews and confirms reconciliation. Choosing a suggested match fills in reference details; it does not confirm the deposit for you.

Mobli flags differences that need attention. Failed or refunded gifts and significant total differences can prevent a batch from closing, giving your team a chance to review and resolve them first.

Yes. Enter a deposit reference or payout ID after checking it against your actual records. You do not need to choose a suggestion to complete the reconciliation.

The reconciliation records who confirmed it, when, the reference and the relevant amounts. Batch CSV and PDF exports help your team keep the details available for review.

Find the likely match. Confirm it with confidence.

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